About the Position
As an executive assistant at Boldly, you will provide exceptional administrative support to our clients, aligning with company values and your preferences. This role offers the chance to build long-term partnerships with executives across various industries, all while working remotely and enjoying a flexible schedule without night or weekend work. This full-time position requires 40 hours of availability during business hours.
Key Responsibilities:
- Maintaining appointment schedules and calendars
- Planning and scheduling meetings, conferences, and travel
- Making travel arrangements, including flight and hotel bookings
- Maximizing executives’ time by managing correspondence, drafting documents, collecting and analyzing information, and making phone calls
- Managing multiple email inboxes for executives
- Handling expenses
- Providing customer and supplier support
- Other executive administrative responsibilities as needed
About You
You have at least 7 years of experience in senior administrative support roles, including working as an executive assistant in a fast-paced environment supporting multiple high-level executives. You are seeking a fully remote company that prioritizes workplace flexibility and promotes a culture of respect, kindness, and transparency. As a team player with excellent communication skills and a positive outlook, you care deeply about helping others succeed. You take pride in the quality of your work, are proactive, dynamic, flexible, tech-savvy, results-oriented, and detail-oriented. And you do it all with a smile!
Required Skills and Experience:
- At least 7 years of hands-on experience as an executive assistant or senior administrative assistant to one or more executives
- At least 4 years of calendar management experience, including coordinating meetings, appointments, and schedules
- At least 2 years of executive travel coordination experience, including flights, lodging, and ground transportation
- At least 2 years of experience managing and organizing the email inboxes of senior leaders
- Advanced knowledge of online software such as Google Workspace, Office 365, Zoom, and other popular productivity tools
- Ability to multitask with ease and prioritize work as needed
- Highly organized with excellent time management skills
- Ability to learn new tools quickly
- Excellent interpersonal communication and strong writing skills
- Ability to work independently under deadlines
- Solution-driven mindset
Benefits for Full-Time Employees:
- W2 employment status
- Medical, dental, vision, and life insurance with 100% premium coverage by Boldly
- 401k with employer match
- Paid time off, including vacation and sick leave
- Paid holidays
- Paid parental leave
- Technology stipend
- Ongoing mentoring and support from your Boldly Team Leader
About Our Culture
At Boldly, we believe in the possibility of having a rewarding career that doesn’t conflict with personal responsibilities and life choices. Our diverse team includes parents, military spouses, caregivers, and those with unique life situations where working remotely and flexibly is essential. Fostering a thriving company culture where everyone feels a sense of belonging is our top priority. As a woman-owned business, we understand the challenges women and minorities face in the workplace and are committed to maintaining a diverse, equitable, and inclusive environment.
As a premium executive assistant company, we set the standard for remote professionals. We’ve been certified as a Great Place to Work for five years in a row and have received accolades from Fortune Magazine, Entrepreneur Magazine, Color Magazine, Military Friendly, FlexJobs, and Flexa as a top inclusive and flexible employer.
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Position Description Full Time Executive Assistant (boldly.com)
